Electronic Mail (E-mail) System

A system that enables users to compose, transmit, receive and manage text and/or graphic electronic messages and images across local area networks and through gateways connecting other networks. This information consists primarily of messages but may include attachments such as calendars, directories, distribution lists, word processing documents, spreadsheets, and other electronic documents.

Litigation Hold

A communication ordering that all records and data relating to the subject of a dispute being addressed by current or impending litigation be preserved for possible production in the litigation.

Records

Any recorded information, regardless of form and including electronic records, that documents a transaction or activity that is created, received or retained in pursuance of law or in connection with the transaction of official business.

Records Management Program

The system implemented by the district for the retention, retrieval, and disposition of all records generated by district operations.

Records Retention Schedule

A comprehensive listing stating retention periods and proper disposition of records.